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Project Status Report Template

Updated: Apr 26

A template for completion to summarise progress on a project to the stakeholders.


Project Status Report
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Project Status Reports (also known as "Highlight Reports") are a cornerstone in project management, offering a snapshot of a project's current state.


Our Project Status Report template is designed to provide a structured framework for monitoring and reporting on project performance, budget, and risks.

Project status report example


What is the Purpose of the Project Status Report Template?

The template aims to:

  • Centralise Information: Bring together all relevant project data in one place.

  • Facilitate Communication: Bridge the gap between project teams and stakeholders.

  • Enable Proactive Management: Provide early warnings for issues and risks.

Where and When to Use the Project Status Report Template?

Ideal For:

  • Project Managers

  • Team Leads

  • Stakeholders

When to Use:

  • Regular project updates

  • Stakeholder meetings

  • Risk assessments

What Does it Contain?

The Project Status Report template includes the following sections:

  1. Project Title: Name of the project.

  2. Date & Reporting Period: When the report is prepared and the period it covers.

  3. Prepared By: Individual responsible for the report.

  4. Executive Summary: A brief overview of the project status.

  5. Key Accomplishments: Notable achievements and their details.

  6. Project Milestones: A list of milestones, their status, and comments.

  7. Issues and Challenges: Identified problems and actions taken.

  8. Risks and Mitigations: Potential risks and strategies to mitigate them.

  9. Budget Status: A breakdown of budgeted vs. actual spending.

  10. Upcoming Activities: Planned activities and those responsible.

  11. Action Items: Tasks that need immediate attention.

  12. Attachments/Appendices: Any additional documentation.

  13. Approval: An optional space for stakeholder signatures.

Additional Information

  • RAG Status: Included across multiple sections to indicate the Red-Amber-Green status for quick assessment.

  • Comments Column: To provide additional insights or explanations.

Why Choose Our Project Status Report Template?

This template is not just a formality but a vital tool for effective project management. It ensures that you capture all key data points, thereby enhancing visibility and control over your project.

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