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Project Scoring Criteria

Helps you score a project in terms of complexity & risk against simple criteria.

Project Scoring Table
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Summary

The project scoring criteria is designed to help project managers, stakeholders, and teams evaluate the complexity of a given project.


The assessment takes into account multiple facets of a project, from scope and impact to technology and resource requirements.


Each category is rated on a scale of 1 (Low), 3 (Medium), or 5 (High).


Project scoring criteria example

How to Use The Project Scoring Criteria

For each category, select a score that best describes the project's complexity in that aspect. The sum of the scores calculates the Total Complexity Score.


Categories and Project Scoring Criteria

Project Size

  • Simple (1): Changes to existing processes or technologies.

  • Moderate (3): Introduction of new solutions or processes without disruption.

  • Complex (5): Replacement of existing technologies, multiple dependencies.

Project Scope

  • Small Team/Customer (1): Impacts only a small team or a single customer.

  • Internal Stakeholders (3): Many internal stakeholders but not customers.

  • Many Customers (5): Involves many customers and stakeholders, potentially across offices.

End User Impact

  • Unnoticeable (1): End users unlikely to notice any change.

  • Minimal (3): Minimal visible change; some awareness but no in-depth re-training required.

  • Major (5): Major training, documentation, and communication required.

Technologies Used

  • Simple Upgrade (1): Simple upgrade or no technology required.

  • Well Understood (3): Technology is well understood but new to the organisation.

  • New Technology (5): A new technology, not widely used, high training or external support required.

Suppliers

  • Existing Suppliers (1): Delivered using existing suppliers and solutions.

  • New Products (3): Existing suppliers but new products and terms.

  • New Supplier (5): New supplier and contracts.

Approach

  • Phased Migration (1): Users can migrate in phases, no major cut-over.

  • Mixed Approach (3): Groups of users could be transferred to new technology in batches.

  • Major Cut-Over (5): Existing solution turned off, new solution turned on.

Capital Costs (Setup)

  • Up to £10,000 (1)

  • £11,000 to £69,000 (3)

  • £70,000+ (5)

Operating Costs (On-Going)

  • Up to £10,000 (1)

  • £11,000 to £69,000 (3)

  • £70,000+ (5)

Resource Requirements

  • Internal Only (1)

  • Minimal External (3)

  • Major External Dependencies (5)

Project Duration

  • Up to 1 Month (1)

  • 2 to 5 Months (3)

  • More Than 5 Months (5)

Other

  • Specify any other criteria relevant to your project


The total score can serve as a general guide for stakeholders to understand the complexity and resource requirements of the project.





Articles

About the author

Hi, I'm Alan, and have been working within the IT sector for over 30 years.

For the last 15 years, I've focused on IT Governance, Information Security, Projects and Service Management across various styles of organisations and markets.

I hold a degree in Information Systems, ITIL Expert certificate, PRINCE2 Practitioner and CISMP (Information Security Management).

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